Staff Accountant

Company: The Arc of Madison County
Location: Huntsville
Posted on: April 1, 2026

Job Description:

Position Overview The Staff Accountant supports the Controller and accounting team by assisting with day-to-day general ledger activities, financial reporting and grant management. This role is responsible for maintaining accurate financial records, supporting the monthly close process, and ensuring compliance with nonprofit accounting standards and grant requirements. The Staff Accountant works collaboratively with Accounts Receivable, Accounts Payable, Payroll, and Billing staff to ensure transactions are properly recorded and reflected in the general ledger. Key Responsibilities General Ledger & Month-End Close Prepare and post journal entries, including accruals, allocations, and reclassifications Assist with month-end and year-end close processes Reconcile general ledger accounts and investigate discrepancies Financial Reporting Support Assist with preparation of monthly financial reports and schedules Support audit preparation and provide requested documentation Ensure accurate recording of transactions from A/R, A/P, Payroll, and Billing Grant Management & Compliance Track and Monitor grant expenditures to ensure compliance with grant agreements and funding restrictions Maintain detailed grant records, including budgets, expenditures and supporting documents Assist in preparation of grants financial reports and reimbursement requests Reconcile grant-related accounts and ensure proper allocation of expenses Collaborate with program managers to review grant budgets and spending activity Ensure compliance and federal, state and private grant requirements, including allowable cost guidelines Support grant audits and provide required documentation to auditors and funders Compliance & Documentation Maintain organized financial records and supporting documentation Assist with nonprofit, grant, and Medicaid-related compliance Support internal controls and adherence to accounting policies Collaboration & Process Improvement Work collaboratively with other accounting staff to ensure timely and accurate reporting Identify opportunities for process improvement and efficiency Provide backup support to other accounting functions as needed Qualifications Bachelor’s degree in Accounting, Finance, or a related field 2–4 years of accounting experience preferred but not required, preferably in a nonprofit or service-based organization Working knowledge of GAAP and general ledger accounting Working Knowledge of nonprofit grant management, including tracking restricted funds, preparing grant financial reports, and ensuring compliance with federal, state, and private funding requirements Experience with accounting software and Microsoft Excel, (SAGE preferred, not required) Strong attention to detail and organizational skills Ability to manage deadlines and work effectively in a team environment Strong commitment to the mission of supporting individuals with intellectual and developmental disabilities

Keywords: The Arc of Madison County, Decatur , Staff Accountant, Accounting, Auditing , Huntsville, Alabama