Site Adapt Administrator

Company: Integra Staffing And Search
Location: Birmingham
Posted on: April 1, 2026

Job Description:

Job Description SITE ADAPT ADMINISTRATOR Possible Previous Experience Titles – Design Project Manager, Permit Coordinator, Planning Manager Key Responsibilities Create and manage preconstruction/design/utility readiness schedules for simultaneous projects Research local ordinances and design requirements and provide a report of items that could affect the product (standard building) Research local permitting requirements to build an estimated permitting approval schedule for the internal and external (client) team to follow Research and populate utility tracker by reaching out to local power, water, data, sewer, etc. providers. Update multiple project schedules to reflect timeline. Identify and manage risks associated with preconstruction/design/utilities project timelines and escalate issues to Project Manager and Program Manager Provide the design team with list of permitting tasks for the upcoming weeks to keep on schedule Coordinate scheduled tasks with external resources in a timely manner (pre-app meetings, inspections, etc.) Prepare and organize permit application documents including coordination of payment to local jurisdictions Facilitate and track the response to RFI’s and submittals Coordinate and schedule inspection under Program Manager and Program Designer’s direction Minimize the approval process to obtain the permits as quickly as possible Follow up and keeping track of permit submission progress Provide guidance to clients on permitting requirements and processing and updating Owner/Client on status of permits/roadblocks Maintain accurate records of all permit applications, approvals, and correspondence to make/support/improve repeatable processes for future projects Execute permit submissions/approvals/closeouts for regulatory, building, AHCA/state Health, and accessory permits (sometimes subcontractor permits) Manage documentation uploads in (e-plan room in BIM360/ACC/E-Builder and narratives) for clear communication to all parties Quality check on all drawing revisions to prevent repeat of local AHJ comments Assist in resolving any permit/utility related disputes or issues that may arise during the construction process. Maintain up-to-date knowledge of local building codes, zoning laws, and permit requirements. Coordinate completion of as-built documents required by client and local jurisdiction Qualifications Proficiency in project management software (e.g., BIM360, ACC, Procore, Smartsheet/Excel, Microsoft Office, Bluebeam) Strong understanding of architectural processes and project phases. Strong organizational skills with the ability to manage multiple projects and deadlines. Exceptional communication skills, both verbal and written. Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse teams. Experience in project management or coordination within the construction industry. Ability to build and maintain relationships with government officials Detail-oriented with strong problem-solving skills. Participate in project meetings, taking notes and following up on action items. Maintain accurate project documentation

Keywords: Integra Staffing And Search, Decatur , Site Adapt Administrator, Administration, Clerical , Birmingham, Alabama