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Accounts Receivable Specialist

Location: Decatur
Posted on: January 12, 2022

Job Description:

Job Details


Job Location
Decatur Office - Decatur, AL

Position Type
Full Time

Travel Percentage

Job Shift

Job Category

Position Type: Full Time - Non-Exempt

Organization: Alliance Technical Group

Department: Financial Services

Reports To: Financial Services Manager

Location: Decatur, Alabama

Travel: No Travel Required

Posting Dates: 10/28/2021-12/31/2021

Who We Are - Alliance is the largest exclusive air emissions stack testing services company in the United States. Operating out of a network of regional offices from the East Coast to the West Coast, we specialize in providing air emissions testing solutions across all industries improving the environment. We have built our company on TALENTED subject matter experts (SME's) from around the country who know what it takes to conduct successful stack test(s). Each week our teams travels to our client sites to conduct scientific testing air emissions sources ranging from 30 to 300+ feet tall. We invite you to jumpstart your career in one of the fastest growing environmental service fields in the country!

Alliance Offers Competitive Pay & Benefits:

  • Profit Sharing
  • Paid Time Off & Holidays
  • Medical - Dental - Vision Insurance
  • Disability & Life Insurance
  • Flexible Spending Account
  • 401(K) w/ Competitive Match
  • Employee Assistance Program
  • Other: Casual Dress, QSTI Certification Assistance, Per Diem & Paid Travel

    Position Overview:

    The Accounts Receivable Specialist supports the Accounts Receivable Managers in accurately maintaining relevant project information within the Deltek Vision ERP and using the information to invoice clients for services performed.

    Duties & Responsibilities:
    • Facilitate the project set up and revisions process for Stack Testing and Oil & Gas Lab jobs in the Alliance accounting system, Deltek Vision. Ensure accurate data entry of the project information obtained from the Project Information sheets submitted by Operations and Regional Managers. Follow up with OM/RM if there is any error in the information submitted.
    • Perform data entry of purchase order detail and signed proposal information for each project into Deltek Vision. Pay special attention to purchase order number, payment terms, billing address, and billing contact information.
    • Update MSA/Purchase Order Master spreadsheet with client name, new contract/blanket PO numbers, payment terms and any other pertinent information.
    • Cross train with Accounts Receivable managers to learn to create draft invoices.
    • Assist A/R Managers to complete and finalize draft invoices.
    • Support the A/R Managers in gathering backup documentation for time and materials invoices when requested by the client. Alliance may provide the ATLAS Daily Activity Sheet, timesheets, American Express receipts, and copies of vendor invoices to substantiate our invoice.
    • Provide assistance to the A/R Managers in the collection of aging receivables by contacting past due clients through phone and email communication, and logging notes on collections activity.
    • Utilize the daily cash log to identify clients that are sending their payments via check. Contact those clients to ascertain whether Alliance can be set up for ACH/EFT payments.
    • Complete basic client vendor forms for signature by Accounts Receivable Manager or Controller.
    • Assist in the collection and organization of financial audit documents as requested.

      Minimum Requirements:

      Education - Must have High School Diploma at minimum or higher education (preferred)

      Experience - Must have at least 1-3 years of accounts receivable or accounting experience in a professional office environment with strong MS Office Skills (PowerPoint, Excel, Outlook) demonstrated on resume. Experience using Deltek Vision a plus.

      Knowledge/Skills/Abilities -
      • Proficient level of skill using Microsoft Word, Excel, and Outlook as well as Adobe PDF Editor.
      • Excellent written and verbal communication skills (internally and with clients).
      • Professional appearance and behavior.

        Physical Requirements -
        • Sitting/Standing
        • Possible Light Lifting

Keywords: ALLIANCE SOURCE TESTING LLC, Decatur , Accounts Receivable Specialist, Other , Decatur, Alabama

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