Executive Assistant

Company: GreenPoint Ag
Location: Decatur
Posted on: March 16, 2023

Job Description:

The Executive Assistant is responsible for providing comprehensive support to the CEO and CFO. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal candidate is highly self-motivated, professional, capable of prioritizing tasks and managing their own workload. The Executive Assistant enhances executive effectiveness by providing personalized and timely support. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.Essential FunctionsProvide sophisticated calendar management for CEO and CFO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas, develop, compile, and distribute presentation materials; and record meeting minutes.Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; making travel arrangements; and completing expense reports.Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO and CFO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Executive's style and organization policy.Work closely with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO and CFO updated. Anticipate needs in advance of meetings, conferences, etc.Coordinate all Executive Team meetings and assist with staff meetings and events as needed.Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.Manage all aspects of the organization's office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows.Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.Provide hospitality to all guests and help to create a welcoming environment.Required QualificationsBachelor's degree required5-10 years of experience supporting C-Level ExecutivesExpert proficiency with Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe AcrobatKnowledge, Skills & AbilitiesExceptional organizational skills and impeccable attention to detail.Ability to make decisions recognizing established precedents and practices and to use resourcefulness and tact in solving new problems.Strong written and oral communication skills to include conversations with high-level external parties.Ability to exercise judgment and discretion in applying and interpreting rules, regulations, policies, and procedures.Strong analytical and research skills; ability to ascertain priorities and meet deadlines and objectives.Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.High degree of professionalism in dealing with Board members, senior executives, and staff.Make appropriate, informed decisions regarding priorities and available time.Ability to complete a high volume of tasks and projects with little or no guidance.Able to maintain a high level of integrity and discretion in handling confidential information.Excellent judgment is essential.Ability to establish and maintain effective working relationships.Work EnvironmentWhile performing the duties of this job, the employee regularly works in an office setting or remote.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Ability to communicate orally with management and other co-workers is crucial. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods and the use of hands to finger is common. Hearing and vision within normal ranges is helpful for normal conversations, to receive ordinary information and to prepare or inspect documents.No heavy lifting is expected. Exertion of up to 10 lbs. of force may occasionally be required. While performing the duties of this job, good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines is needed. The employee is occasionally required to walk, climb, balance, reach, stoop, kneel, crouch, and crawl.TravelSome travel and overnight travel may be expected.Other DutiesPlease note this job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. GreenPoint Ag reserves the right to amend and change responsibilities to meet business and organizational needs as necessary with or without notice.EEO Commitment: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, ethnicity, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or state law.

Keywords: GreenPoint Ag, Decatur , Executive Assistant, Other , Decatur, Alabama