Project Coordinator

Company: Aston Carter
Location: Madison
Posted on: February 18, 2026

Job Description:

Job Description Job Description Job Title: Project Coordinator Job Description The Project Coordinator is responsible for the setup of new customers and the ongoing management of customer projects for our Print and Fulfillment services. As the primary contact for both external and internal customers, this role ensures all expectations are met or exceeded in a cost-effective and timely manner. The position involves advocating for the customer within product teams, focusing on customer satisfaction, product improvement, and providing technical solutions to meet customer needs. Responsibilities Manage the onboarding of new customers through internal and external kickoff meetings, utilizing designated tools to gather new customer information. Review and plan project schedules to ensure efficient workflow through teams, avoiding errors and delays. Create and update job tickets with accurate project specifications. Collaborate with outside vendors to complete projects on time and to specification. Communicate with internal and external customers, troubleshoot and resolve problems, and provide suggestions to enhance customer projects. Emphasize quality in team work, proactively seeking improvements and developing and documenting processes. Support and enhance customer service, continually seeking ways to benefit end users. Conduct monthly pricing procedures based on customer-established pricing structures. Understand customer needs and recommend ways our products and services can support those needs, including running reports and monitoring inventory levels. Collaborate with team members to find new and better ways to perform job tasks. Ensure product specifications and production processes adhere to established guidelines. Perform other duties as assigned. Essential Skills Strong communication skills. Ability to juggle multiple tasks at different stages. Strong organizational skills. Customer-oriented skills. Attention to detail. Additional Skills & Qualifications Proficient in MS-Word, MS-Excel, Acrobat, email software, and Windows operating systems. Ability to learn new software quickly. Capability to balance multiple projects and make quick decisions through troubleshooting. Experience in working cross-functionally within a company. Work Environment The company is growing with ample room for advancement. Employees are valued and supported, as evidenced by long-term career growth from entry-level to managerial positions. The work environment encourages collaboration and continuous improvement, fostering a supportive atmosphere for professional development. Job Type & Location This is a Contract to Hire position based out of Madison, WI. Pay and Benefits The pay range for this position is $23.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Madison,WI. Application Deadline This position is anticipated to close on Feb 24, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Keywords: Aston Carter, Decatur , Project Coordinator, Science, Research & Development , Madison, Alabama